How We Use and Manage Your Data 

The Company respects your right to privacy. We put in place security measures for your personal data and manage your personal data in accordance with applicable data privacy regulations. This policy should be read in conjunction with the Data Protection Policy. 

The Company recognises that we have a responsibility to protect all the data we hold or process, whether it belongs to the Company, our employees, partners, customers, members of the public or suppliers. By protecting this data, we can ensure that we maintain our reputation as a trusted employer and partner, enabling us to grow as a business and deliver exceptional service to our customers. 

It is the responsibility of all our staff, regardless of status, to be familiar with our security management processes and to comply with all information security and privacy policies and the procedures that underpin them. 

Please note that the Company is the Data Controller of your personal data. The principles set out in this policy apply to all instances in which the Company receives your personal data as a Data Controller for the purposes described in this notice. Those purposes are processing of data to participate in the various activities available on the Company website. The policy also provides information on how the Company collects data from our website during your visit to our site. If you have any requests concerning your personal data or any queries about these practices, you should contact the Company using the contact details provided later in this document. 

How the Company Collects Personal Data 

We only collect personal data that you choose to provide to us or that is needed to provide our service to you. We collect personal data directly such as name, age, gender, address, and e-mail address as well as connection and system information. The legal basis for the processing of your personal data is your consent and any other applicable legal basis, such as our legitimate interest in engaging in business and offering products and services of value to you. Any consent you provide may be withdrawn at any time. 

You may want to give us your e-mail address, name, telephone number so that we can provide you with information on our products and services or respond to your queries. Some website functionality may be unavailable to users who do not provide their data, or who do not consent to the use of Cookies and similar requirements. Furthermore, if you choose not to provide your personal data, we will not be able to provide you with our products or services or with other support or responses. 

Security Measures 

The Company takes appropriate security measures in accordance with Data Protection Regulations. The Company has security measures in place designed to prevent data loss, to preserve data integrity, and to regulate access to data. Only authorised employees have access to your personal data. 

All Company employees who have access to your personal data are required to adhere to this Privacy Notice and all third-party service providers are required by the Company to ensure that any of their employees who have access to your personal data have signed non-disclosure agreements. In addition, contracts are in place with such third party service providers acting as data processors for the Company that have access to your personal data, to ensure that the level of security required is in place, and that your personal data is processed only as instructed by the Company. 

Retention of Personal Data 

The General Data Protection Regulations (GDPR) do not prescribe how long the Company should hold personal. Therefore, the Company will retain your information only for as long as is necessary for the purposes set out in this policy. The Company will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We also retain log files for internal analysis purposes. 

These log files are generally retained for a short period of time, except where they are used for website security, to improve website functionality, or we are legally obligated to retain them for longer time periods. 

Company Website 

The Company may use cookies, web beacons, tracking pixels, and other tracking technologies when you visit our website including any other media form, media channel, mobile website, or mobile application related or connected to help customize the site and improve your experience. 

We reserve the right to make changes to this Cookie Policy at any time and for any reason. Changes or modifications will be effective immediately upon posting the updated Cookie Policy on the site, and you waive the right to receive specific notice of each such change or modification. 

You are encouraged to periodically review this Cookie Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Cookie Policy by your continued use of the site after the date such revised Cookie Policy is posted. 

Use of Cookies 

A Cookie is a string of information which assigns you a unique identifier that we store on your computer. Your browser then provides that unique identifier to use each time you submit a query to the Site. We use cookies on the site to keep track of services you have used, record registration information, record your user preferences, keep you logged into the site and track the pages you visit. Cookies help us understand how the site is being used and improve your user experience. 

Types of Cookies 

The following types of cookies may be used when you visit the site. 

 Analytics Cookies – this monitor how users reached the site, and how they interact with and move around once on the site. These cookies let us know what features on the site are working the best and what features on the site can be improved. 

Personalization Cookies – these are used to recognize repeat visitors to the site. We use these cookies to record your browsing history, the pages you have visited, and your settings and preferences each time you visit the Site. 

Security Cookies – these helps identify and prevent security risks. We use these cookies to authenticate users and protect user data from unauthorized parties. 

Our Cookies – these are first-party cookies and can be either permanent or temporary. These are necessary cookies, without which the site will not work properly or be able to provide certain features and functionalities. Some of these may be manually disabled in your browser but may affect the functionality of the site. 

Site Management Cookies – these cookies are used to maintain your identity or session on the site so that you are not logged off unexpectedly, and any information you enter is retained from page to page. These cookies cannot be turned off individually, but you can disable all cookies in your browser. 

You may contact Universal Security by email at info@universal-security.co.k